Final Update 11:00 PM Friday July 19, 2013

Those who said they'll be coming (email me at heyno@heino.com) if you know you're coming: 

Dan Welling
Heino and Janna Pull
Dennis Tuchalski
Ken Gianino
Mike Fischer
Dan Crank

I'm hoping that more will be able to make it - please consider even coming out for part of the day.

The Science Center has requested that we distribute the kits so that there will be flights all day long. It will probably rain at times, so be prepared. Be sure to have sunscreen and water since it will be
hot tomorrow.

An AV cart will be provided so we won't need any secondary LCD monitors.  Thanks to all who volunteered to bring one. It will be fairly dark in the area where we will be stationed. Outlets are sparse so Dan will have extension cords as backups if necessary. There is free wifi available at the planetarium.

We have fliers to distribute tomorrow. Hats, t shirts and polo shirts are available tomorrow.  Dan says that they look very good.

We have 10 20x30 inch poster board, 3 20x30 inch foam core poster board, poster markers for signs. I also got 18 #2 pencils for the rocket assembly.

Mike Fischer has certificates for those who fly.  We'll need someone with nice handwriting to fill those out. He also has 2 bulk packs of A 8-3 with a third coming tomorrow.

Here are the details (that I know) so far. Please comment on this post and I will update it with information known by others (such as equipment).

Rocket kits are in. Attached are the Assembly instructions. (Warning! Mike Fischer has indicated there is an error in the instructions: The letter designators (B, C) for the MMT and thrust ring are reversed.)

We have a total of 60 kits. The directions are fairly simple, with only glue and a pencil required. From our meeting discussion, we will be using medium CA with accelerator and we (the club members) will actually be gluing the pieces to keep any problems with CA away from the kids. The kits will be raffled in some form periodically during the day.

Mike Fischer has purchased 2 Estes bulk pack and is waiting to get a third on Friday. We should be good to go on motors.

TV Segment: I have not been contacted by anyone concerning a TV segment, so I assume it is off. We would need more than a days notice to plan.

Setup:

Dan Welling is going to coordinate with John (Science Center) at the  Planetarium Friday afternoon.

Saturday: John (Planetarium Director) is planning to open the doors to the Planetarium for us at 8:30 a.m. The Planetarium will open by 9:30 a.m. and we need to be setup by then. They will provide 6 tables in the main entrance hall for us to setup on. We'll need to setup displays, any signage, and the launch area in the adjacent archery field. There may be some rain on Saturday, but we'll still plan on the event - even if we can't fly the rockets.

I plan to bring my DVD's with launch video (like the video at Bruce's party). I'll bring my 18" laptop as a screen in lieu of any larger screens that may be available. We didn't get a chance to discuss this at the last meeting, but I will be able to set something up inside.

In the past we have had fliers to hand out, and we didn't talk about this at the last meeting either. I'm attempting to locate the email from Dan from last year that had a form of the flyer attached and I will print those unless someone has thought of this already.

Event Day: I'm assuming that there will be inside and outside people based on the activity. Some of the roles needed for those that can help:

MC for the Raffle

Raffle Prep and operation

Flow control to the building tables

Builders at the tables to help build the kits

Flow control at the launch area

LCO/RSO at the launch

Any other roles/people that I'm forgetting?

Volunteers are appreciated for that Saturday. I believe the event is all day, but please correct me if this is not the case. We may have more information on the schedule Friday night. Almost everyone at the last meeting indicated that they can help.

Here are the things I don't know:

Availability of LCD screen for launch videos.

Who is actually coming?
Please comment on this post if I've forgotten anything.

Thanks to all that can attend and help with this event. This is a great opportunity for public outreach.

Heino

heyno@heino.com
(cell 314 650-7866)